Microsoft Word is a Word Processor. It is a sophisticated program with rudimentary desktop publishing capabilities that has become the most widely used word processing application in the market. Using Word you can create with ease documents like business plans, project proposals and reports, marketing material, etc… In this module you will master Microsoft Word.
TASK 1:
To create project certificate, Features to be covered:-Formatting Fonts in word, Drop Cap in word, Applying Text effects, Using Character Spacing, Borders and Colors, Inserting Header and Footer, Using Date and Time option in both LaTeX and Word.
PURPOSE:
To create a document applying the above mentioned techniques.
THEORY:
Header and Footer:
1. To create a header, enter text or graphics in the header area or click button on the header and footer tool bar.
2. To create footer, click switch between header and footer.
3. Then click exit.
Date and Time:
Insert a date field that automatically updates so that the current date is displayed when you open or print the file.
Insert a time field that automatically updates so that the current time is displayed when you open or print the file.
Border:
On the format menu, click borders and shadings.
To specify that the border appears on a particular side of a page, such as only at the top, click custom under setting.
To specify a particular page or section for the borders to appear, click the option you want to apply.
To specify the exact position of the border on the page.
Finally, click OK.
Color:
Select the text you want to make a different color.
To apply the color most recently applied to text, click font color.
To apply different colours, click the arrow on the right of the font color button, select the color you want and then click the button.
PROCEDURE:
First click start button on the status bar. Then select program and again select Microsoft word. On the menu bar click the file option. Then again click new. Then enter the text not less than 100 words. A header appears at the top and the footer appears at the bottom of each page. On the view menu, click header and footer option. From dialogue box, make the required changes and then click OK. On the format menu, click borders and shading s make required changes and the click OK. Select the text you want and make the different colour. Click on right of the font colour button, and then select the colour you want and then click on the button.
Wednesday, May 12, 2010
TASK 2: Formatting Styles, Inserting table, Bullets and Numbering, Changing Text Direction, Cell alignment, Footnote, Hyperlink, Symbols, Spell Check
TASK 2: Formatting Styles, Inserting table, Bullets and Numbering, Changing Text Direction, Cell alignment, Footnote, Hyperlink, Symbols, Spell Checkspan class="Apple-style-span" style="font-size: large;">PURPOSE:
To create a document applying the above mentioned techniques.
THEORY:
Table:
A table consists of rows and columns.
Cell Alignment:
Aligns contents written in a table in the top left corner or top right corner or in the center etc.
Foot Note:
Foot notes are used to comments on , or provide references for text in a document.
Hyperlink:
It is a colored and underlined text or a graphic that you click to go to a file, a location in a file , an HTML page on the world wide web, or an HTML page in an intranet.
Symbols:
You may not be able to enter certain symbols into your word document, as there is a limitation on the keys on the key board. Creating these new symbols especially when working with mathematical terms it becomes very difficult .For example we can insert symbols such as,,,..
Spell check:
It automatically checks for spelling and grammatical errors
Bullets and Numbering:
In Microsoft word we can easily create bulleted or numbered list of items.
Formatting Styles:
A style is a set of rules to be followed for the effective document. Style can be applied to text, paragraph, table or a list.
Changing text direction:
You can change the text orientation in drawing objects, such as text boxes, shapes, and callouts, or in table cells so that the text is displayed vertically or horizontally.
Track changes:
Track changes is a an excellent feature of Microsoft word as it enables a user or reviewer to keep track of the changes that have taken a period. Changes like insertion, deletion or formatting changes can be kept track of.
Procedure:
Changing Text direction:
1. Click the drawing object or table cell that contains the text you want to change.
2. On the Format menu, click Text Direction.
3. Click the orientation you want.
Table:
1. Click where you want to create a table.
2. On the Table menu, point to Insert, and then click Table.
3. Under Table size, select the number of columns and rows.
4. Under AutoFit behavior, choose options to adjust table size.
5. To use a built-in table format, click AutoFormat.
Select the options you want
Cell Alignment:
1. Click the cell that contains text you want to align.
2. On the Tables and Borders toolbar, select the option for the horizontal and vertical alignment you want— for example, Align Bottom Center or Align Top Right.
Foot Note:
1. In print layout view, click where you want to insert the note reference mark.
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or Endnotes.
By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or Endnotes box.
4. In the Number format box, click the format you want.
5. Click Insert.
Word inserts the note number and places the insertion point next to the note number.
6. Type the note text.
7. Scroll to your place in the document and continue typing.
As you insert additional footnotes or endnotes in the document, Word automatically applies the correct number format.
Hyper link:
Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar
Do one of the following:
1. Link to an existing file or web page:
1. Under Link to, click Existing File or Web Page.
2. In the Address box, type the address you want to link to or, in the Look in box, click the down arrow, and navigate to and select the file
2. Link to a file you haven’t created yet
Under Link to, click Create New Document.
3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the new document now
An e-mail address:
1. Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar
2. Under Link to, click E-mail Address.
3. Either type the e-mail address you want in the E-mail address box, or select an e-mail address in the recently used e-mail addresses box.
4. In the Subject box, type the subject of the e-mail message
A specific location in another document
1. Insert a bookmark in the destination file or Web page.
2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.
3. On the Standard toolbar, click Insert Hyperlink .
4. Under Link to, click Existing File or Web Page.
5. In the Look in box, click the down arrow, and navigate to and select the file that you want to link to.
6. Click Bookmark, select the bookmark you want, and then click OK.
Symbol:
1. Click where you want to insert the symbol.
2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert.
5. Click Close
Spell check:
1. On the Standard toolbar, click Spelling and Grammar .
2. When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and Grammar dialog box.
Bullets and Numbering:
1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item.
Word automatically inserts the next number or bullet.
4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list
Formatting Styles:
1. Select the words, paragraph, list, or table you want to change.
2. If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar
3. Click the style you want in the Styles and Formatting task pane.
If the style you want is not listed, click All Styles in the Show box
Track Changes:
1. Open the document you want to revise.
2. On the Tools menu, click Track Changes
To create a document applying the above mentioned techniques.
THEORY:
Table:
A table consists of rows and columns.
Cell Alignment:
Aligns contents written in a table in the top left corner or top right corner or in the center etc.
Foot Note:
Foot notes are used to comments on , or provide references for text in a document.
Hyperlink:
It is a colored and underlined text or a graphic that you click to go to a file, a location in a file , an HTML page on the world wide web, or an HTML page in an intranet.
Symbols:
You may not be able to enter certain symbols into your word document, as there is a limitation on the keys on the key board. Creating these new symbols especially when working with mathematical terms it becomes very difficult .For example we can insert symbols such as,,,..
Spell check:
It automatically checks for spelling and grammatical errors
Bullets and Numbering:
In Microsoft word we can easily create bulleted or numbered list of items.
Formatting Styles:
A style is a set of rules to be followed for the effective document. Style can be applied to text, paragraph, table or a list.
Changing text direction:
You can change the text orientation in drawing objects, such as text boxes, shapes, and callouts, or in table cells so that the text is displayed vertically or horizontally.
Track changes:
Track changes is a an excellent feature of Microsoft word as it enables a user or reviewer to keep track of the changes that have taken a period. Changes like insertion, deletion or formatting changes can be kept track of.
Procedure:
Changing Text direction:
1. Click the drawing object or table cell that contains the text you want to change.
2. On the Format menu, click Text Direction.
3. Click the orientation you want.
Table:
1. Click where you want to create a table.
2. On the Table menu, point to Insert, and then click Table.
3. Under Table size, select the number of columns and rows.
4. Under AutoFit behavior, choose options to adjust table size.
5. To use a built-in table format, click AutoFormat.
Select the options you want
Cell Alignment:
1. Click the cell that contains text you want to align.
2. On the Tables and Borders toolbar, select the option for the horizontal and vertical alignment you want— for example, Align Bottom Center or Align Top Right.
Foot Note:
1. In print layout view, click where you want to insert the note reference mark.
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or Endnotes.
By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or Endnotes box.
4. In the Number format box, click the format you want.
5. Click Insert.
Word inserts the note number and places the insertion point next to the note number.
6. Type the note text.
7. Scroll to your place in the document and continue typing.
As you insert additional footnotes or endnotes in the document, Word automatically applies the correct number format.
Hyper link:
Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar
Do one of the following:
1. Link to an existing file or web page:
1. Under Link to, click Existing File or Web Page.
2. In the Address box, type the address you want to link to or, in the Look in box, click the down arrow, and navigate to and select the file
2. Link to a file you haven’t created yet
Under Link to, click Create New Document.
3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the new document now
An e-mail address:
1. Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar
2. Under Link to, click E-mail Address.
3. Either type the e-mail address you want in the E-mail address box, or select an e-mail address in the recently used e-mail addresses box.
4. In the Subject box, type the subject of the e-mail message
A specific location in another document
1. Insert a bookmark in the destination file or Web page.
2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.
3. On the Standard toolbar, click Insert Hyperlink .
4. Under Link to, click Existing File or Web Page.
5. In the Look in box, click the down arrow, and navigate to and select the file that you want to link to.
6. Click Bookmark, select the bookmark you want, and then click OK.
Symbol:
1. Click where you want to insert the symbol.
2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert.
5. Click Close
Spell check:
1. On the Standard toolbar, click Spelling and Grammar .
2. When Word finds a possible spelling or grammatical problem, make your changes in the Spelling and Grammar dialog box.
Bullets and Numbering:
1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item.
Word automatically inserts the next number or bullet.
4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list
Formatting Styles:
1. Select the words, paragraph, list, or table you want to change.
2. If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar
3. Click the style you want in the Styles and Formatting task pane.
If the style you want is not listed, click All Styles in the Show box
Track Changes:
1. Open the document you want to revise.
2. On the Tools menu, click Track Changes
TASK 3: Create a Newsletter. Features to be covered:-Table of content. Newspaper columns, Images from files and clipart, Drawing toolbar and Word Art,
class="Apple-style-span" style="font-size: large;">TASK 3:
Create a Newsletter. Features to be covered:-Table of content. Newspaper columns, Images from files and clipart, Drawing toolbar and Word Art, Formatting Images, Textboxes and Paragraphs.
PURPOSE:
To create a news Letter
THEORY:
Table of contents:
Table of contents displays a list of headings in a created document. It basically provides an outline of the entire document created
Newspaper columns:
One can create a newspaper columns document by specifying the number of new letter-style column required and then adjust their width , and add vertical lines between columns.
Images from files and clipart:
Inserting a picture (graphic) from a file and clipart may be required for a document. This picture could be a scanned photograph or any other digitally produced one. These pictures can be modified, resized, cropped and enhanced.
Drawing toolbar and Word Art:
One can create his/her own drawings in Microsoft word.Ms word provides a full fledged drawing tool bar.
Word Art in Microsoft word enables you to create special and decorative text.
Formatting Images, Textboxes and Paragraphs:
Formatting an image includes selecting appropriate color, size, layout and cropping.
Generally the text in a document follows a standard orientation (line after line). A text box provides a different orientation to the text with in a document. It can arrange the text in any where and can be resized and moreover moved to any section of the document or even outside.
When you are formatting a paragraph, you do not need to highlight the entire paragraph. Placing the cursor any where in the paragraph enables you to format it. After you set a paragraph format, subsequent paragraphs will have the same format unless you change the format
PROCEDURE:
Table of contents:
1. Click where you want to insert the table of contents.
2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box.
5. Select any other table of contents options you want.
Newspaper columns:
1. Select the entire or part of document to be converted into a newsletter-style
2. Click on format menu, select columns
3. Any desired number of columns are presets-one or two or three or left or right b\can be selected.
4. Width and spacing can be fixed and equal columns width can be checked for uniformity
5. If newspaper columns are to be separated by a line, then check line between
6. Under apply to will be whole document if entire document is selected else we have to select a selected text.
7. Click ok
Inserting images from files and clip art:
1. Click where you want to insert the picture.
2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert.
4. Double-click the picture you want to insert.
CLIP ART:
1. On the Insert menu, point to Picture, and then click Clip Art.
2. In the Clip Art task pane, in the Search for box, type a word or phrase that describes the clip you want or type in all or some of the file name of the clip.
3. To narrow your search, do one or both of the following:
To limit search results to a specific collection of clips, in the Search in box, click the arrow and select the collections you want to search.
To limit search results to a specific type of media file, in the Results should be box, click the arrow and select the check box next to the types of clips you want to find.
4. Click Go.
5. If you don't know the exact file name, you can substitute wildcard characters for one or more real characters. Use the asterisk (*) as a substitute for zero or more characters in a file name. Use the question mark (?) as a substitute for a single character in a file name.
6. In the Results box, click the clip to insert it.
Drawing Toolbar and Word Art:
1. Click in your document where you want to create the drawing.
2. On the Insert menu, point to Picture, and then click New Drawing.
A drawing canvas is inserted into your document.
3. Use the Drawing toolbar to add any shapes or pictures that you want.
WORD ART:
1. On the Drawing toolbar, click Insert WordArt .
2. Click the WordArt effect you want, and then click OK.
3. In the Edit WordArt Text dialog box, type the text you want.
4. Do any of the following:
• To change the font type, in the Font list, select a font.
• To change the font size, in the Size list, select a size.
• To make text bold, click the Bold button.
• To make text italic, click the Italic button.
Formatting Images:
1. Formnatting of the images can be achieved by selecting the image and double click on the picture, format picture dialog box appears.
2. The same can be achieved by selecting the tools menu > customize>tool bars tab>picture and click close.
Basic formatting features of an image
Resize a drawing
1. Select the drawing canvas
2. On the Drawing Canvas toolbar, do one of the following:
o To make the drawing canvas boundary larger without changing the size of the objects on the canvas, click Expand .
o To make the drawing canvas boundary fit tightly around the drawing objects or pictures, click Fit .
o To scale the drawing and make the objects and canvas proportionately smaller or larger, click Scale Drawing, and then drag the edges of the canvas.
Resize a picture or shape
1. Position the mouse pointer over one of the sizing handles
2. Drag the sizing handle until the object is the shape and size you want.
To increase or decrease the size in one or more directions, drag the mouse away from or toward the center, while doing one of the following:
o To keep the center of an object in the same place, hold down CTRL while dragging the mouse.
o To maintain the object's proportions, drag one of the corner sizing handles.
o To maintain the proportions while keeping the center in the same place, hold down CTRL while dragging one of the corner sizing handles.
Crop a picture
1. Select the picture you want to crop.
2. On the Picture toolbar, click Crop .
3. Position the cropping tool over a cropping handle and then do one of the following:
o To crop one side, drag the center handle on that side inward.
o To crop equally on two sides at once, hold down CTRL as you drag the center handle on either side inward.
o To crop equally on all four sides at once, hold down CTRL as you drag a corner handle inward.
4. On the Picture toolbar, click Crop to turn off the Crop command.
Text Box:
1. On the Drawing toolbar, click Text Box .
2. Click or drag in your document where you want to insert the text box
3. You can use the options on the Drawing toolbar to enhance a text box— for example, to change the fill color— just as you can with any other drawing object
Paragraphs:
Change line spacing
Select the text you want to change.
1. On the Formatting toolbar, point to Line Spacing, and then do one of the following:
o To apply a new setting, click the arrow, and then select the number that you want.
o To apply the most recently used setting, click the button.
o To set more precise measurements, click the arrow, click More, and then select the options you want under Line Spacing.
Change spacing before or after paragraphs
1. Select the paragraphs in which you want to change spacing.
2. On the Format menu, click Paragraph, and then click the Indents and Spacing tab.
3. Under Spacing, enter the spacing you want in the Before or After box.
Change paragraph direction
1. Place the insertion point in the paragraph that you want to change, or select several paragraphs.
2. Do one of the following:
o To have text begin from the left, click Left-to-Right on the Formatting toolbar.
o To have text begin from the right, click Right-to-Left on the Formatting toolbar.
When you change the paragraph direction, Microsoft Word leaves justified and centered text as it is. In the case of left-aligned or right-aligned text, Word flips the alignment to its opposite. For example, if you have a left-to-right paragraph that is right aligned, such as the date at the top of a letter, clicking Right-to-Left results in a right-to-left paragraph that is left aligned.
Create a Newsletter. Features to be covered:-Table of content. Newspaper columns, Images from files and clipart, Drawing toolbar and Word Art, Formatting Images, Textboxes and Paragraphs.
PURPOSE:
To create a news Letter
THEORY:
Table of contents:
Table of contents displays a list of headings in a created document. It basically provides an outline of the entire document created
Newspaper columns:
One can create a newspaper columns document by specifying the number of new letter-style column required and then adjust their width , and add vertical lines between columns.
Images from files and clipart:
Inserting a picture (graphic) from a file and clipart may be required for a document. This picture could be a scanned photograph or any other digitally produced one. These pictures can be modified, resized, cropped and enhanced.
Drawing toolbar and Word Art:
One can create his/her own drawings in Microsoft word.Ms word provides a full fledged drawing tool bar.
Word Art in Microsoft word enables you to create special and decorative text.
Formatting Images, Textboxes and Paragraphs:
Formatting an image includes selecting appropriate color, size, layout and cropping.
Generally the text in a document follows a standard orientation (line after line). A text box provides a different orientation to the text with in a document. It can arrange the text in any where and can be resized and moreover moved to any section of the document or even outside.
When you are formatting a paragraph, you do not need to highlight the entire paragraph. Placing the cursor any where in the paragraph enables you to format it. After you set a paragraph format, subsequent paragraphs will have the same format unless you change the format
PROCEDURE:
Table of contents:
1. Click where you want to insert the table of contents.
2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box.
5. Select any other table of contents options you want.
Newspaper columns:
1. Select the entire or part of document to be converted into a newsletter-style
2. Click on format menu, select columns
3. Any desired number of columns are presets-one or two or three or left or right b\can be selected.
4. Width and spacing can be fixed and equal columns width can be checked for uniformity
5. If newspaper columns are to be separated by a line, then check line between
6. Under apply to will be whole document if entire document is selected else we have to select a selected text.
7. Click ok
Inserting images from files and clip art:
1. Click where you want to insert the picture.
2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert.
4. Double-click the picture you want to insert.
CLIP ART:
1. On the Insert menu, point to Picture, and then click Clip Art.
2. In the Clip Art task pane, in the Search for box, type a word or phrase that describes the clip you want or type in all or some of the file name of the clip.
3. To narrow your search, do one or both of the following:
To limit search results to a specific collection of clips, in the Search in box, click the arrow and select the collections you want to search.
To limit search results to a specific type of media file, in the Results should be box, click the arrow and select the check box next to the types of clips you want to find.
4. Click Go.
5. If you don't know the exact file name, you can substitute wildcard characters for one or more real characters. Use the asterisk (*) as a substitute for zero or more characters in a file name. Use the question mark (?) as a substitute for a single character in a file name.
6. In the Results box, click the clip to insert it.
Drawing Toolbar and Word Art:
1. Click in your document where you want to create the drawing.
2. On the Insert menu, point to Picture, and then click New Drawing.
A drawing canvas is inserted into your document.
3. Use the Drawing toolbar to add any shapes or pictures that you want.
WORD ART:
1. On the Drawing toolbar, click Insert WordArt .
2. Click the WordArt effect you want, and then click OK.
3. In the Edit WordArt Text dialog box, type the text you want.
4. Do any of the following:
• To change the font type, in the Font list, select a font.
• To change the font size, in the Size list, select a size.
• To make text bold, click the Bold button.
• To make text italic, click the Italic button.
Formatting Images:
1. Formnatting of the images can be achieved by selecting the image and double click on the picture, format picture dialog box appears.
2. The same can be achieved by selecting the tools menu > customize>tool bars tab>picture and click close.
Basic formatting features of an image
Resize a drawing
1. Select the drawing canvas
2. On the Drawing Canvas toolbar, do one of the following:
o To make the drawing canvas boundary larger without changing the size of the objects on the canvas, click Expand .
o To make the drawing canvas boundary fit tightly around the drawing objects or pictures, click Fit .
o To scale the drawing and make the objects and canvas proportionately smaller or larger, click Scale Drawing, and then drag the edges of the canvas.
Resize a picture or shape
1. Position the mouse pointer over one of the sizing handles
2. Drag the sizing handle until the object is the shape and size you want.
To increase or decrease the size in one or more directions, drag the mouse away from or toward the center, while doing one of the following:
o To keep the center of an object in the same place, hold down CTRL while dragging the mouse.
o To maintain the object's proportions, drag one of the corner sizing handles.
o To maintain the proportions while keeping the center in the same place, hold down CTRL while dragging one of the corner sizing handles.
Crop a picture
1. Select the picture you want to crop.
2. On the Picture toolbar, click Crop .
3. Position the cropping tool over a cropping handle and then do one of the following:
o To crop one side, drag the center handle on that side inward.
o To crop equally on two sides at once, hold down CTRL as you drag the center handle on either side inward.
o To crop equally on all four sides at once, hold down CTRL as you drag a corner handle inward.
4. On the Picture toolbar, click Crop to turn off the Crop command.
Text Box:
1. On the Drawing toolbar, click Text Box .
2. Click or drag in your document where you want to insert the text box
3. You can use the options on the Drawing toolbar to enhance a text box— for example, to change the fill color— just as you can with any other drawing object
Paragraphs:
Change line spacing
Select the text you want to change.
1. On the Formatting toolbar, point to Line Spacing, and then do one of the following:
o To apply a new setting, click the arrow, and then select the number that you want.
o To apply the most recently used setting, click the button.
o To set more precise measurements, click the arrow, click More, and then select the options you want under Line Spacing.
Change spacing before or after paragraphs
1. Select the paragraphs in which you want to change spacing.
2. On the Format menu, click Paragraph, and then click the Indents and Spacing tab.
3. Under Spacing, enter the spacing you want in the Before or After box.
Change paragraph direction
1. Place the insertion point in the paragraph that you want to change, or select several paragraphs.
2. Do one of the following:
o To have text begin from the left, click Left-to-Right on the Formatting toolbar.
o To have text begin from the right, click Right-to-Left on the Formatting toolbar.
When you change the paragraph direction, Microsoft Word leaves justified and centered text as it is. In the case of left-aligned or right-aligned text, Word flips the alignment to its opposite. For example, if you have a left-to-right paragraph that is right aligned, such as the date at the top of a letter, clicking Right-to-Left results in a right-to-left paragraph that is left aligned.
Microsoft PowerPoint:
Microsoft PowerPoint:
Microsoft PowerPoint is a presentation program developed for the Microsoft Windows and Mac OS computer operating systems. PowerPoint allows you to construct presentations from scratch or by using the easy to use wizard.
Being widely used by businesspeople, educators, and trainers, it is among the most prevalent forms of persuasion technology: according to its vendor, Microsoft Corporation, some 30 million presentations are made with PowerPoint every day.
We will walk through the presentations, starting from scratch, doing in real time and seeing the potential of power point
Power Point:
TASK 1:
PPT Orientation, Slide Layouts, Inserting Text, Word Art, Formatting Text, Bullets and Numbering, Auto Shapes, Lines and Arrows in both LaTeX and PowerPoint.
TITLE:
Create a power point presentation consists of slide layouts inserting text, formatting text, bullets and numbering of five slides with following information’s.
Slide 1 – contents
Slide 2 – Name
Slide 3 – Address
Slide 4 – Hobbies
Slide 5 – Friends
PURPOSE:
To maintain a PowerPoint presentation with some specifications
THEORY:
SLIDE LAYOUT:
1. On the format menu, click slide layout.
2. On the slides tab in normal view, select the slides; you want to apply a layout too.
3. In the slide layout task pane, point to layout you and then click it.
4. A new slide can also be inserted within the task pane. Point the layout you want the slide to have, click the arrow and then click the insert new slide.
INSERT TEXT:
1. Text can be added to layout.
2. Align text in the top, middle or bottom of a cell.
3. Align text on the right or left, or in the center of a cell.
4. Change cell margins.
5. Insert a tab in a table.
6. To make the symbol command available, in normal view, place the insertion point on the outbox tab or in a text place holders on the slide.
7. On the insert menu, click symbol.
8. To change fonts, click a name in the font box.
FORMATTING TEXT:
1. Select the text you want to format as superscript or subscript.
2. On the format menu, click font.
3. To show or hide text formatting, on the standard toolbar, click show formatting.
BULLETS AND NUMBERINGS:
1. Select the lines of text that you want to add bullets or numbering to.
2. Click bullets or numbering.
AUTOSHAPES:
1. Select the auto shape that has the text you want to position.
2. Double-click the selection rectangle of the auto shape or text box and then click the text box tab in the format dialog box.
3. In the text anchor point box, click the position you want the text to start in.
LINES AND ARROWS:
1. In Microsoft power point, double click the chart.
2. Double click the chart item you want to change.
3. On the patterns tab, do one or both of the following.
4. To change the colours, patterns or lines, select the options you want.
5. To specify a fill effect, click fill efeect and then select the options you want on the gradient, text patterns or picture tabs.
To return to the slide, click outside the about.
PROCEDURE:
First click on start button at the button of the screen on status bar. Click on programs and then Microsoft PowerPoint. Go to file and new. Then you find different pattern of slides on right side of your screen. Then select which is completely empty. Then enter the contents in the first slide as per given information, name in the second slide, Address in the third slide, Hobbies in the fourth slide and friends in the fifth slide. Except first slide, all the second, third, fourth, fifth slides should be inserted. When you select pattern of slide from a new slide, on slide which you selected you will find an arrow towards its right side, click that arrow and then again click insert slide. Then save it. Then adjust the layout. Then format the text then give bullets or numbering to the text if required. Go to auto shapes. Select more auto shapes and insert wherever required. Then again go to insert option and select new slides. And select chart and a chart with datasheet appear. Give the name, roll no, marks in three subjects and calculate the total. Then save the file
TASK 2: Hyperlinks, Inserting –Images, Clip Art, Audio, Video, Objects, Tables and Charts
TASK 2:
Hyperlinks, Inserting –Images, Clip Art, Audio, Video, Objects, Tables and Charts
TITLE:
Create a power point presentation consisting of hyperlinks, inserting images, clip art, audio, video objects of 4 slides with the following information.
Slide 1:- Name of your college in bold letters.
Slide 2:- Address of your college in bold letters.
Slide 3:- List of all available courses.
Slide 4:- Extra co-curricular activities.
And apply the transaction effects and set the time three seconds for each slide and view it in slide show.
PURPOSE:
To maintain a PowerPoint presentation using some specifications
THEORY:
HYPERLINK:
1. Select the text or object that you want to represent the hyperlink.
2. Click insert hyperlink.
3. Under link to, click place in this document.
INSERT IMAGES:
1. Click where you want to insert the picture.
2. On the drawing tool bar, click insert picture.
3. Locate the folder that contains the picture that you want to insert, and then click the picture file.
CLIP ART:
1. On the insert menu, point to structure and then click clipart.
2. in the clipart task pane, in the search for box, type a word or phrase that describes the clip, you want to type in all or same of the file menus of the clip.
3. in the results box, click the clip to insert it.
AUDIO VIDEO OBJECTS:
1. On the slide show menu, click setup show. Under performance check box. If your computer has their capability, office PowerPoint will attempt to use it.
2. Animation performance will be much better with a video card that has Microsoft direct 3D.
TABLE:
1. On the standard tool bar, click insert table.
2. Print to select the numbers of rows and columns you want and then click.
CHART:
1. Click the slide where you want to place the embedded object.
2. On the insert menu, click chart.
3. Click a cell on the data sheet and then type the information you want.
To return to the slide, click outside the chart
PROCEDURE:
First click on start button at the bottom of the screen on status bar. Click on programs and then Microsoft power point go to file menu. Then you find different pattern of slides on right side of your screen. Then select which is completely empty. Then enter the name of your college in bold letters. Address of your college in bold letters in the second slide. List of all the available courses in the third slide, extra co-curricular activities in the fourth slide except first slide, all the second, third, fourth slide should be inserted. When you select pattern of slide from a new slide, on slide which you selected, you will find an arrow towards it right side click that arrow and then again click insert slide. Then save it the select the slide show and then select the view show option. Then review the presentation in slide show by selecting next and after completing the slide show then click end show. Click on start button at the button of the screen on status bar, click on programs and then Microsoft power point. Go to file menu. On insert menu and select table option and give no. of rows and no. of columns and give the name, Roll no and marks in three subjects and find the total
TASK 3: Master Layouts (slide, template, and notes), Types of views (basic, presentation, slide slotted, notes etc), Inserting – Background, textures
TITLE:
Create a power Point presentation on business by using master layouts and see the presentation in different views.
PURPOSE:
To maintain a power point presentation with some specifications
THEORY:-
MASTER LAYOUTS:-
1. On the view menu, point to master, and then click slide master.
2. To insert a slide master, do the presentation given in slides and lastly add date and footer to the slides.
SLIDE SHOW:
1. On the slides tab in the normal view, select the slides you want to set the things for.
2. On the slide show menu, click side transition.
3. Under advance slide, select the automatically after checkbox, and then number of seconds you want the slide to appear on the screen.
PROCEDURE:
First click on start button. Then click programs, and then power point presentation. Then select file menu and click on new. Then you get a new blank presentation. Then in the first slide, enter the title as business and give product name as sub title. Then insert the second slide. Then enter the title as about the product and give description as sub title. Then insert the third slide and enter the title as sales about product and enter something about it sales. In this way, complete the three slides. Then click on view and then master and then enter date in the space provided for footer. Then you find these two in all slides and then again go to view and click on slide show.
What is the difference between MS Word MS Excel and MS PowerPoint?
Excel is a It is a computerized spreadsheet program, which can be used for many things involving calculations, like accounting, payrolls, financial planning and a whole range of other things.
Word is a word processor program used for producing printed documents of all sorts, like letters, brochures, notices, newsletters etc.
MS Word is a word processor and MS Excel is a spreadsheet. They serve different purposes. MS Word is used to type letters and documents. In a way, it replaces the old-fashioned typewriter. MS Excel is used to perform calculations and what-if scenarios on data. In a way, it is very sophisticated calculator.
MS Word is for creating, and editing text documents. MS Excel is for creating and editing spreadsheets. MS Power Point is for creating and editing presentations.
Excel is a spreadsheet, which is used for numerical analysis and doing calculations and many other mathematical and financial things to do with numbers. Word is a word processor, which is used for dealing with text, like writing letters or reports and being able to decide on the colour of text, the size of text; being able to bold or italicise text; run spell checks; etc.
Word is word processing application that is used to write documents like letters or essays where text formatting is very essential to provide a printable document that can be read very easily. Excel, on the other hand, is a spreadsheet application where you can input data in tables in the pattern you choose. From the table, you can deduce or calculate how the information is related to each other and you can even create graphs to visually represent the said relationship.
Both applications can create printable documents and it is therefore possible to use one to simulate the function of the other to some extent. You can insert tables in a Word document or write whole paragraphs inside a single Excel cell. But each application has strengths that makes them well suited to the tasks they perform. The font, paragraph, and page formatting options of Word makes it easy to create documents that are free flowing and conversational, which is quite difficult in Excel. A feature of Excel that a lot of users find to be very convenient is its ability to analyze and compute formulas and conditional statements. This capability allows users to create pre formatted documents that only need certain data and derives the rest. This can be as simple as the sum of all the entered data, taking their average, to even more complex equations. You would not find this type of capability within Word.
Even though both applications serve a different purpose, it is often common to see people who use them in tandem to create their paperwork. Depending on the circumstance, you might need to write a letter, a table, or maybe a year end report that contains a combination of both.
Summary:
1. Word is a word processing application while Excel is a spreadsheet application
2. You usually use Word in writing letters or essays while Excel is good for creating documents that has a lot of data that needs to be presented in table form
3. You can insert Excel tables inside a Word document
4. Excel lacks some advanced formatting abilities that are present in Word
5. You can write custom equations and formulas in Excel but not in Word
PowerPoint is a presentation graphics program and used for making slideshow presentations. It’s great for overhead projector presentations, handouts, speaker notes and film recorders. PowerPoint’s are made up of numerous slides which can contain text, graphics, movies and other objects that can easily be arranged anywhere on the slide. Surprisingly, PowerPoint was first introduced for the Apple Macintosh, which ran black and white, and was later distributed to Microsoft
Excel: Microsoft Excel:
Microsoft Excel is a spreadsheet program. It features an intuitive interface, calculation and graphing tools. These tools could be used for business financial analysis and other administrative tasks. These features have made Excel one of the most popular microcomputer applications to date. In this module you will master Microsoft Excel.
Microsoft Excel is one of the most widely used Spreadsheet applications for performing financial, statistical and computational analysis for the purpose of business and administration.
The tool is so flexible enough to get integrated with other applications for providing the best output. For instance, it can be integrated to web servers and the students marks, percentile etc. calculated can be generated onto the web. Similarly it can be integrated with the other Office Applications for providing Charts, Statistics etc. It can also be used as a backend database for any applications involving high-end calculation of the data that is stored.
This Workshop Session on Microsoft Excel brings out the valid use of Excel Spreadsheets in a day to day life in both Corporate and Academic Scenarios. The tasks that have been designed trains the students to obtain the best possible knowledge about Microsoft Excel through applications/samples explaining the vast and widespread options and tools of the Microsoft Excel. These tasks are centered on practical exposure to the use of tools and also its applications in both the academic media and the corporate media.
TASK 1:
Creating a Scheduler:-Features to be covered: - Gridlines, Format Cells, Summation, auto fill, Formatting Text
PURPOSE:
To maintain a shift schedule with specifications
THEORY:
Grid lines:
1. Click the worksheet.
2. On the file menu, click page setup and the click the sheet tab.
3. Click gridlines.
4. Select the sheets on which you want to change the gridlines color.
5. On the Tools menu click options click the color you want in the color box.
6. To use the default gridlines color click automatic.
7. Lines you can add to a chart that make it easier to view and evaluate data. Gridlines extend from the tick marks on an axis across a plot area.
Format Cell:
1. Change the font and font size.
2. Change the text color.
3. Make selected text or numbers bold, italic or underlined.
4. Create a new style.
Auto fit:
1. Combine cells horizontally or vertically to make one large cell.
2. Add borders to cells.
3. Shade cells with colors.
4. Change the column width and row height
5. Change the font, font size or colors of text.
6. Align text vertically at the top, center and bottom of cell.
Formatting the text:
1. Select the text you want to format.
2. On the format menu click cells and then click number tab.
3. In the catalog box click text.
4. Enter the numbers in the formatted cells.
5. Click ok.
6. Then press enter and reenter the data.
PROCEDURE:
First click start button of the screen on status bar. Click on programs and then Microsoft excel. To get a new blank work sheet go to programs and then click on excel sheet. On the file menu click page setup and then click sheet tab click gridlines. In this way do the required changes using format cell, make the required changes using formatting text also make the required changes. Enter the data in the data in the worksheet consisting of week name person name and timings 7 a.m. to 3 p.m. Make all the above changes to the text.
Microsoft Excel is one of the most widely used Spreadsheet applications for performing financial, statistical and computational analysis for the purpose of business and administration.
The tool is so flexible enough to get integrated with other applications for providing the best output. For instance, it can be integrated to web servers and the students marks, percentile etc. calculated can be generated onto the web. Similarly it can be integrated with the other Office Applications for providing Charts, Statistics etc. It can also be used as a backend database for any applications involving high-end calculation of the data that is stored.
This Workshop Session on Microsoft Excel brings out the valid use of Excel Spreadsheets in a day to day life in both Corporate and Academic Scenarios. The tasks that have been designed trains the students to obtain the best possible knowledge about Microsoft Excel through applications/samples explaining the vast and widespread options and tools of the Microsoft Excel. These tasks are centered on practical exposure to the use of tools and also its applications in both the academic media and the corporate media.
TASK 1:
Creating a Scheduler:-Features to be covered: - Gridlines, Format Cells, Summation, auto fill, Formatting Text
PURPOSE:
To maintain a shift schedule with specifications
THEORY:
Grid lines:
1. Click the worksheet.
2. On the file menu, click page setup and the click the sheet tab.
3. Click gridlines.
4. Select the sheets on which you want to change the gridlines color.
5. On the Tools menu click options click the color you want in the color box.
6. To use the default gridlines color click automatic.
7. Lines you can add to a chart that make it easier to view and evaluate data. Gridlines extend from the tick marks on an axis across a plot area.
Format Cell:
1. Change the font and font size.
2. Change the text color.
3. Make selected text or numbers bold, italic or underlined.
4. Create a new style.
Auto fit:
1. Combine cells horizontally or vertically to make one large cell.
2. Add borders to cells.
3. Shade cells with colors.
4. Change the column width and row height
5. Change the font, font size or colors of text.
6. Align text vertically at the top, center and bottom of cell.
Formatting the text:
1. Select the text you want to format.
2. On the format menu click cells and then click number tab.
3. In the catalog box click text.
4. Enter the numbers in the formatted cells.
5. Click ok.
6. Then press enter and reenter the data.
PROCEDURE:
First click start button of the screen on status bar. Click on programs and then Microsoft excel. To get a new blank work sheet go to programs and then click on excel sheet. On the file menu click page setup and then click sheet tab click gridlines. In this way do the required changes using format cell, make the required changes using formatting text also make the required changes. Enter the data in the data in the worksheet consisting of week name person name and timings 7 a.m. to 3 p.m. Make all the above changes to the text.
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